Why Does Your Business Need an Online Equipment Rental System?

Why does your business needan online equipment rental system

Your rental inventory is the main source of  your rental business’s revenue. From heavy-duty construction tools to small hand tools, maintaining your fleet can be a cumbersome task.

Therefore, you can’t afford to lose equipment, ignore maintenance issues, or have conflicting bookings. This is where an equipment rental system can really have your back.

A rental item’s useful life can be heavily impacted by negligence on your part resulting in hefty losses for your company. In order to avoid this fate, you need to keep your machines working at top functionality. The software solution helps you keep an eye on every aspect of your rental activity from a single platform, hence ensuring your business to run smoothly.

Here’s how an online equipment rental platform streamlines your rental business:

1. Tracks the availability of your rental equipment

Don’t you think a real-time overview of your inventory should always be on your fingertips? It really helps you gauge company performance so you can always plan ahead. On the other hand, manually tracking rental equipment can be straining, time-consuming and extremely prone to errors.

An automated system like an equipment rental system allows you to quickly view your inventory and tasks in real-time with an extremely user-friendly availability calendarIt lets you manage bookings efficiently and see if orders are overdue for return by customers. It also automates customer reminders so they too, can always be on top of their orders.

With an online rental system, it takes a split second to know the status of your rental fleet. You can see all the equipment that has been rented out, the equipment that is out for maintenance, and the equipment that needs to be returned.  This allows you to make alternate arrangements in case there is shortage of a particular rental item.

2. Makes receiving payments easier

Equipment rental system allows online payment

Payments are a huge hassle for equipment rental companies. Often times, customers book equipment in advance but don’t show up for payment. This means that your equipment incurs losses during the time period that someone else could have booked it.

Online equipment rental software offers multiple payment options to customers, including prepayments via cash, credit cards or PayPal. This way, your customers are not likely to bypass payments and you don’t have to worry about losing out on sales.

The equipment rental system allows customers to pay online via payment gateways like StripeAuthorize.net and PayPal.

The payment process is generally encrypted and protected by SSL security protocol which makes it a safe option for convenient payments. The system is also equipped to handle substantial data like transaction details and customer information which makes it a neat choice for managing rental payments.

3. Reports allow simplified analysis of your operations

Competition in the rental industry is excessive which is why so many companies are trying to automate their work operations. In this pursuit, an equipment rental system can help provide in-depth visibility into your operations. It also ensures flexibility by generating various reports for you based on sales, maintenance issues, product utilization, profitability, and much more.

Furthermore, an equipment rental system can represent order information  in easy-to-interpret graphs so you can keep tabs on your sales and make essential business decisions in a timely manner. Monitoring your operational performance on a swift and regular basis allows you to stay ahead of your competition.

4. Provides your customers with a live online store

Equipment rental system comes with online store

It can be very frustrating if your customers are not able to view which items are available for renting out.

Equipment rental systems normally come with front-end online stores visible to customers. These online stores show item availability to customers in the form of a catalog so they can browse through available options and make bookings accordingly.

Moreover, many brick-and-mortar stores do not operate 24/7, whereas these live online stores work throughout the day, allowing your customers to order whenever they feel like it without having to deal with pushy sales staff and a long drive!

5. Sends customized emails to your customers

Quick response times are extremely essential to the rental industry. Equipment rental software allows you to customize email alerts for customers so that they can be sent for activities such as order booking, payment reception or order cancellation etc.

Customer data can be synced with the equipment rental system and customized emails can be sent to customers. This greatly adds to your customer service and keeps your customers coming back, without you making a tedious effort of drafting individual emails for each customer.

Effective Rental Management Gears You Toward Success

Equipment rental system leads you to success

Efficient rental management can directly lead to surging profits.  This makes integrating with an equipment rental system pivotal to most rental operations. With a host of functions from order booking, payment processing, data management, to online store visibility and effective customer service in one platform, you can streamline the entire rental workflow.

It is also important to take note of the shifting trend towards online orders. Since most people now prefer placing orders online and receiving their deliveries as soon as possible, equipment rental systems that support an online store can help make your rental business more reliable, flawless and accessible at all times.

About EZRentOut

We are an online equipment rental system, designed to offer businesses seamless rental management with a host of other features like asset tracking, maintenance management, a Webstore, and much more. Try us out today!